Primary Information: Process of registering as one of the suppliers for the mobile restroom business, using the example of the City of Tshwane.
If you have a mobile toilet business around Pretoria and want to work with the City of Tshwane, either in terms of tenders, service contracts, or municipal engagements, You must comply with the supplier registration processes. This is for the city to be able to do business with you.
Step 1: Register On The City Of Tshwane Vendor Portal
The metropolitan city of Tshwane provides an opportunity for new suppliers to register in their online Vendor Portal. To get started:
The Vendor Portal can be found at: https://vendorportal.tshwane.gov.za/.
Create User Account
Click on Register
Complete all the personal details required, like your ID number
Click on Accept
Submit your registration
Activating your account will be through your email where a verification email will be sent to you.
After creating your account, now you can log into the portal through the credentials done on registration.
Step 2: Update Your Business Profile To Become A Supplier
After successfully logging in, now you can:
Go to Suppliers Tab: Click on Register new Supplier.
Complete all the fields in the Supplier Registration Form:
Add your businesses description and also your CIPC registration number.
A B-BBEE certificate will be required therefore one should be uploaded if you possess one.
Make sure to upload the relevant tax clearance certificate.
Banking proof must also be attached like copy of bank statement or letter is a must.
Attach a certified copy of your ID.
Submit other relevant documents pertaining to the nature of your business.
Submit the Registration: After filling in the details in the form, submit it for approval.
The City of Tshwane may ask for further documents or explanations during the verification process.
Step 3: Apply for a Business or Trade Licence
If you want to operate a mobile toilet business in Pretoria, you will require a Business or Trade Licence. Reasons for application include:
Obtain a Zoning Certificate: Go to the 3rd Floor, Middestad Building, 252 Thabo Sehume Street, Pretoria CBD to obtain a zoning certificate map of A4 size.
Gather the required documents:
Certified ID or documentation obtained from the Department of Home Affairs
CIDB registration documents or an affidavit of you being a sole trader
Proof of residence
Fire clearance certificate
Municipal Health Services issues a certifying Acceptability permit.
Submission: All documents must be on hand before proceeding to submit applications to Economic Development offices located in Saambou Building, Cnr Thabo Sehume and Pretorius Street, Pretoria, 0002.
Caution: The application is subject to compliance with health services, noise and air pollution control, public safety, fire services, and urban planning. An inspection of your premises will be conducted after which all departments will have to sign off for your trade licence to be issued.
Step 4: Continue Meeting Requirements
Renewing: Business and trade licenses are issued on an annual basis but transcended to a primary and secondary city license upon preliminary review. No cease operation permits should be needed in-between renewals.
Under Good Standing Hearings: Make sure to continuously upload active B-BBEE, Tax Clearance and other applicable certificates on the Vendor Portal.
Stay on Track: Actively search for service and tender bids on the Vendor Portal to help you stay ahead of tenders.
Additional You May Resources
For detail menu on the User Manual portal, access the City of Tshwane Vendor Portal Manual.
Tender Advisory Center: 320 Madiba Street Tshwane House, Pretoria CBD, 0001
Phone: 012 358 9899/9898/9897/9896/0452/6522/0359.
The Pros And Cons Of Registering Your Portable Toilet Business Under The City of Tshwane Supplier Database
In case you run a mobile toilet or portable toilet business within Pretoria and its environs, registering with the City of Tshwane Supplier Database opens up lucrative opportunities. There are several events hosted by the city which makes it a hub of economic, tourism, public infrastructure projects and its associated service delivery partnerships which increases the number of people and hence the need for clean and accessible sanitation solutions such as mobile toilets. On the other hand, registration brings with it a set of challenges.
Lets have an overview of the advantages and disadvantages of registering your portable toilet business with the City of Tshwane Supplier Database.
🌟 Advantages
1. Access to Government Contracts and Tenders
As observed, one of the greatest benefits is being able to directly gain tender opportunities. The city of Tshwane requires mobile toilets in events, construction sites, informal settlements and even disaster relief areas. Being on the database means you are considered for these contracts which are usually more stable compared to private jobs and of greater value.
2. Business Reputation and Credibility
Registering as a supplier with a municipality enhances your business credibility. Government registration is like a stamp of approval that your operations follow a particular standard. This makes it easier to convince private sector clients to do business with you.
3. Supporting Small and Black-Owned Businesses
Tshwane actively seeks engagement from SMME (Small, Medium, and Micro Enterprises) with a special focus on Black Female and Youth owned Enterprises. Your chances of winning tenders can be enhanced significantly with a B-BBEE certificate coupled with your company profile.
4. Business Growth and Networking Opportunities
After you’re registered, you become a part of a vendor network that has service providers. This creates new opportunities to work together with other registered vendors through referrals or partnerships, which makes it possible to new business ventures.
⚠️ Challenges
1. Registration Takes Too Much Time and is Complicated
The whole registration section poses a challenge for new businesses as it can take a lot of time. You start at the Vendor Portal with creating an account, then comes submitting documents of proof of compliance, certification, supplier acceptance, and financial documentation. Many entrepreneurs find such an extensive procedure, especially the first timers, overwhelming.
2. Documenting Everything in Detail
Missing proof of banking or tax clearance certificates alongside CIPC registration and B-BBEE certification are all valid documents needed for this application. Incorrect or missing documents can lead to disqualification from the tender application or postpone the deadline.
3. Tend to Compliance Inspections and Licensing
Your mobile toilet business will require a series of health, fire, and other environmental inspections in order to fully operate. The business will require constant upgrades to new equipment or additional changes for other regulatory requirements, which may hinder operations.
4. Specific Suppliers
Getting SMME listed is a step forward in the right direction. The broader market is still quite challenging for people trying to get involved on the ground level. Smaller businesses face difficulty competing against larger companies that hold greater experience and resources. You will need to keep on providing great service consistently if you wish to maintain your business.
In Conclusion
No other step can be more valuable than enrolling mobile toilets in the Supplier Database throughout City of Tshwane. This action increases the versatility of your company through enhanced credibility and government contracts. This step does not come easy, as you will require strong dedication to thorough documentation if you wish to succeed.
Small business development centers and business support services are excellent resources for those just getting started. The effort expended in the beginning can result in long-term success, increased clients, and stable contracts.
After completing these steps, your mobile toilet company will be eligible to register with the City of Tshwane, which will provide access to more municipal contracts and other business opportunities.